How StowFinch works
From the spreadsheet you have today to a record of every asset: what it is, where it is, who has it, and everything that has happened to it.
Record your equipment
Each asset gets a record with an Asset ID, a category and the details you need to tell it apart. Add assets one at a time, or bring in your whole list at once.
- Asset IDs your way
- Type your own, or let StowFinch number them: one sequence for the Site, or a separate one for each category.
- Nine categories
- Laptop, desktop, monitor, tablet, phone, printer, dock, peripheral, or other.
- Import from a spreadsheet
- Fill in the CSV template. Every row is checked in a preview before anything is saved, and rows that need fixing come back as a file to correct and import again.
- Export what you see
- Download the assets in the current view as a CSV file.
Asset record
- Category
- Laptop
- Equipment
- Dell Latitude 5440
- Device name
- NGT-LT-0412
- Site
- Northgate Office
Organize it by Site and Location
Your Company holds your Sites, and each Site holds its Locations: the floors, rooms and storage areas where equipment lives. A Location can sit inside another, so a bay can belong to a floor.
- People don't need an account
- The people who hold equipment are recorded by name. Only the people who run StowFinch sign in.
- Manage or View, for each Site
- Members who Manage a Site make changes. Members with View access see everything and can export, but change nothing.
Site
Northgate Office
Locations
- Floor 2 / Print room
- Floor 3 / Bay C
- IT Storage
Assign it and record every change
Equipment changes hands through six named actions. Each one is saved with who did it and when, and the asset's state follows from it.
- Assign
- Who received the asset.
- Return
- Where it came back to.
- Move
- The Location it moved from and to.
- Send to Repair
- That it left service, and why.
- Return from Repair
- Where it went back into use.
- Retire
- The date and reason. Its history stays.
States
- Assigned
- With a person.
- At location
- Placed at a Location.
- Available
- Not with a person or at a Location.
- Repair
- Sent to repair.
- Retired
- Out of service. Its history stays.
Label it and scan it
Print a QR label for each asset on your own printer. The code points to the asset itself, never to who has it or where it is, so the label stays right when the asset moves.
- Your printer, your stock
- 2 × 1.5 inch labels, on a label printer's roll or on sheets from an ordinary printer. Print one asset, a selection, or everything you just imported.
- Line up a sheet once
- Save a profile for your sheet of labels and print a calibration sheet to line your printer up.
- Scan with any phone camera
- No app to install. The code opens the asset's record after sign-in, and only for people with access to its Site.
PROPERTY OF
Northgate Office
ASSET ID
AST-
00412
SCAN FOR DETAILS
Review its history
Every action adds an entry to the asset's history. Entries can't be edited or deleted in StowFinch, so the record shows what actually happened.
- Each asset's history
- Open an asset to see its entries, newest first, each with who made the change and when.
- The whole Site's activity
- The Activity page lists the changes across the Site in one place.
History
Assigned to Adaeze Okafor
Returned from repair to IT Storage
Sent to repair
Hinge cracked. Sent with charger.
Device name changed from NGT-LT-0099 to NGT-LT-0412 — OS reimage / reinstall
Created — in Receiving, as NGT-LT-0099
Start with the equipment list you already have.
Create an account, name your Company and add your first asset.